How it works


The web content management system provides full editorial functionality to support the authoring, review, preview and publishing of content to your web site, as well as tools to maintain the web site itself.

The system utilizes a web browser providing full remote access to both CMS and web site functionality, an essential feature for personnel and contributors are not at the same location.

Managing your content

The CMS supplies functionality allowing one to:

  • Manage all content in one system giving one:
    • More control and accuracy of data (includes full re-use of content items avoiding duplication of the same information that appears in different areas of the site)
  • Benefit from the very substantial productivity gains (once the system is setup these are really felt)
  • Create and manage web site content:
    • Create new pages in existing areas of the site
    • Remove pages from the site
    • Create new areas in the web site
    • The use of style sheets and templates for the web site achieves a consistent design for the site
  • Edit content remotely in a browser based interface (directly on the server) fully supporting remote workers:
    • Updating a page on the site is as easy as logging in with the web browser, selecting the page, editing it, saving and approving the changes and publishing it (at a time of your choosing) to the web
    • It is then quick and easy to add information about product/services, press releases, news and other updates to the site
    • There is no need for external HTML editing applications
    • The system displays the site to the user as if they were browsing it normally, whereby one can select a page and say, “I want to edit this page” to update it
  • Maintain and control the updating/editorial process:
    • Content items are checked-in/checked-out
    • Workflow and approval can be set up for different areas of the site (with full permissions) for who can edit different parts of the content
    • Different users with different roles/in different departments can be assigned rights to edit specific content
    • Editorial control and approval can be retained by editors – authors can create content within the system which is then reviewed by the editor in advance of it being released onto the live web site

Updating your web site

This functionality allows one to deliver “released” content from within the content management system directly to the web site:

  • An editor logs into the content management system, modifies the data and then chooses the "update web site" command:
  • Meta tag data for specific web site content is maintained directly from the interface rather than having to edit HTML
    • The content management system enables the changes to be previewed before the live web site content is updated
    • Once a new item is created or an existing item is updated in the system and approved, it is then immediately available on the site
    • Content can be set to display on specific dates, ideal for:
    • Time-specific publishing (date-embargoed press releases, product launch dates, time critical events, etc.)

Managing your site structure

Much of the site structure can be managed from with the web content management system i.e. without the need for technical personnel.

Navigation menu items

Additionally web site menus can be created, edited and removed by editors to reflect demands of changing content - there is no longer any need to wait for a web developer to enable this functionality on your site.